Retrack — commercial real estate and lease management
LIVE REPLAY · TRAILING 24H
The AI workforce for commercial real estate.

Your CRE systems store the work. RetrackAI does it.

Lease admin, CAM, AP/AR, compliance, and QC, done across the systems you already use. Grow the portfolio without growing the back office.

TRACKAIconnected to portfolio
◆Lease 1054 — Silver Heights◆CAM Schedule
›
200+ parameters · 15 languages · source-linked

Your portfolio isn't short on data. It's short on execution.

Trapped in documents

The answers are in the PDFs. Someone still has to read them.

Trapped in spreadsheets

Dates, reconciliations, and approvals travel by email.

Trapped in systems

Yardi, MRI, and accounting hold the data. People move it between them.

RetrackAI turns that information into action.

Meet your AI workforce.

Pre-built workers for the work your team does every day. Build your own for the rest.

Lease Admin Agent

Reads leases and amendments, extracts obligations, updates records, and flags exceptions.

Illustrative run

Input Lease, Amendment 03, Exhibit B

  1. Read every page and exhibit
  2. Extract fields, linked to their clauses
  3. Set critical dates and obligations
  4. Flag conflicts between documents
214fields completed
3conflicts sent to a person

Exceptions go to a person. Nothing executes without approval.

From lease to done.

Every workflow runs the same loop.

  • Lease
  • Invoice
  • Email
  • Spreadsheet
UnderstandRead and extract
Apply CRE rulesClauses, caps, policies
ExecuteUpdate systems, run the workflow
VerifyCheck against the source
Completed
ExceptionGoes to human review

Example: CAM reconciliation

Illustrative run
1,248expense lines
Testedagainst lease clauses
Appliedcaps, exclusions, base years
Generatedtenant statement
37exceptions flagged
Approvedby a person

1,211 lines completed automatically. 37 went to a person.

Humans manage exceptions. AI handles the volume.

Build the workflows unique to your business.

Use our pre-built AI workers, or turn your own procedures into executable workflows.

  1. Watch this workflow execute.
New lease intakeDraft
  1. WhenNew lease uploaded
  2. AI skillExtract lease terms
  3. ToolUpdate Yardi
  4. RuleCheck critical dates
  5. AI agentValidate obligations
  6. If exceptionSend to lease administrator
  7. DoneAudit trail created

It starts with the lease. It ends with the work getting done.

Every field is linked to its clause, and feeds what happens next.

Source documents

Lease AgreementSilver Heights, 68 pages
Amendment 03Rent reset, 14 pages
Exhibit B, CAMRecovery schedule, 22 pages

Structured output Sample lease

Tenant
Northline Dental
Lease p.1
Premises
Suite 410, 3,200 sf
Lease p.3
Commencement
Mar 1, 2021
Lease p.4
Base rent
$38.50 per sf
Amend. 03 p.2
Escalation
3% annually
Lease p.11
Expiry
Feb 28, 2027
Lease p.4
Recovery method
Pro rata
Exh. B p.5
One lease feedsCAMCritical datesComplianceRenewalsAccounting

Keep your systems. Add an AI workforce.

RetrackAI sits on top. No rip-and-replace.

Your systems

  • Yardi Sync active
  • MRI In progress
  • Sage In progress
  • QuickBooks Sync active
  • ARGUS In progress
  • Email and documents Inputs
RetrackAIAI workforce

What comes back

  • Structured data
  • Completed workflows
  • Exceptions for review

From operational overhead to operating leverage.

Before

9 manual steps
  1. Lease arrives
  2. Employee downloads the PDF
  3. Reads 70 pages
  4. Updates the spreadsheet
  5. Updates the PMS
  6. Emails accounting
  7. Creates a task
  8. Someone checks it
  9. Someone else reconciles it

With RetrackAI

1 step, automatic
  1. Lease arrives
  2. AI reads
  3. Extracts
  4. Validates
  5. Updates systems
  6. Executes the workflow
  7. Verifies
  8. Escalates exceptions to a person

The fastest way from real estate work to done.

RetrackAI deploys specialized AI workers to execute real estate workflows in parallel—reducing processing time and manual effort.

RetrackAI
45 min
Generic document AI
4 hrs
Outsourced abstractor
4 days
Manual in-house review
5 days
Spreadsheet + email
7 days

Grow your portfolio without growing your back office.

Estimate the efficiency gain for your team.

1,000
8
1,200

150 hours per person each month. The range follows your team size to keep the inputs realistic.

Assumptions you can change
90%

An assumption, not a promise. Your 4-week pilot measures the real figure.

$45

Your 8 ops staff free up 1,080 hours a month, so each person can carry 1,250 leases instead of 125.

Hours automated per month

1,080

Manual today1,200
With RetrackAI120

Annual labor capacity

$583,200

Value of the hours freed up, before any RetrackAI cost.

Leases per team member

125 to 1,250

Each person carries 10.0× the portfolio.

Plan that fits

Professional

Up to 1,000 leases. Ask for pricing

Estimates from your inputs and the assumptions shown. Not a guarantee.

See it on your portfolioAsk about pricing

Prove it on your portfolio in 4 weeks.

No fee. We run it on 10 of your own leases.

Week 1

Connect and ingest

Connect your systems and ingest your leases.

Week 2

Configure

Set up the workflows that matter most.

Week 3

Execute

The AI workforce runs the work.

Week 4

Measure

  • Hours saved
  • Workflows completed
  • Exceptions
  • Accuracy
  • AI cost
  • ROI

Then decide whether to scale.

Start a 4-week pilot
Want longer?

90-day paid pilot

Run RetrackAI on a starting set of your leases, with AI credits and full platform access. The pilot fee is credited toward your first annual plan.

Ask about the 90-day pilot

Priced by your portfolio, not your headcount.

Essential

Up to 300 leases

A rate built around your portfolio

Professional

Up to 1,000 leases

A rate built around your portfolio

Portfolio

Up to 3,500 leases

A rate built around your portfolio

Institutional

3,500+ leases

Volume pricing. Talk to sales

Unlimited users. Free AI chat. AI credits pay for finished work.

Ask about pricingSee plans

Control and security.

SOC 2 Type IIIn progress
AES-256 encryptionAt rest and in transit
Role-based accessThe right people see the right leases
Human approvalOn every action
Audit trailOn every workflow

FAQ

What portfolio teams ask before they switch.

Integrations, rollout, team lift, and data security — the details asset managers and lease ops need before committing.

See how it works